Nutrition Services
(Conducted in person & Virtually)
We Accept Insurance
Cheers to that!

What you can expect

Initial Session:

We'll start with a 45- 60 minute session to allow for us to get to know one another and to touch on your current lifestyle and how food relates to any struggles or concerns you have when it comes to eating.

 

When assessing your current health and wellness, I will take into account the following:

Age and gender

Activity Level

Work Pattern and Daily Routine

Food and Nutrient Needs

Family and Lifestyle

Body Image

Cultural Needs and Religious Beliefs Pertaining to Food Restrictions

Your Body Size (frame, composition, muscle and fat distribution)

Mental Well being

Cooking Skills

Your Environment

Clinical Symptoms and Conditions

Personal preferences for Taste

Eating Habits

Ability to Prepare Meals and Snacks

Existing Medications and Supplement Use

 

In addition, this session will reveal the intertwining effects of unbalanced nutrition, fitness, rest and stress management.  After discussing your past and present relationship with food, nutrition and eating, we'll come up with a big picture plan for the future. It is in this portion of the assessment that we will identify the areas of most concern and set realistic and attainable goals to achieve and move past them.

 

Follow-up session:

We will use the goals and strategies from the initial session to move forward with the follow up session. It is at this time that our team of dietitians will introduce new strategies to help you overcome your ongoing wellness challenge or modify existing strategies to help you work through new struggles and barriers.

 

How many sessions will I need?

The number of sessions a client needs depends completely on their ability to remain accountable, motivated and willing to learn and change for the better. If you have questions, this can be discussed during the initial consultation or free 15 minute phone consultation. You may purchase follow up sessions in packages, which include discounted follow-up sessions.

If your insurance covers part of a package you can receive the rest of the package at a discounted price.

 

Yes, we accept insurance!

Happy Body Wellness providers are in network with United Healthcare, Cigna, Aetna, Anthem BCBS (Optima coming soon).
 

At this time we do not accept any Medicare or Medicaid plans.
 

Insurance may cover your visits but we cannot guarantee coverage until your claim is processed through our own in-house billing department.

 

Please check your plan for coverage by contacting them prior to your appointment and asking if your plan covers the following and how many visits you are approved to have per year.

  • Medical Nutrition Therapy. Individual Counseling CPT codes: 97802 & 97803.

  • If you are coming for group counseling or having corporate wellness group counseling please provide your insurance company wiht the CPT code: 97804

  • General Diagnosis code: ICD-10: Z71.3 (other diagnosis codes may apply however we do not know what your health diagnosis is prior to our initial visit. That is a discussion you can have with the insurance company and inquire about)

 

* Acceptable forms of payment include Paypal, cash, venmo or check payable to Happy Body RVA, LLC.

 

*Pricing regarding group wellness workshops, seminars or presentations:

Prices subject to change based on number of participants or attendees. The material fees for groups of up to 10 people are in inclusive of the above stated fee; the material fee for all groups in excess of 10 attendees is an additional $2.00 per person for every additional person, to be added to the cumulative presentation cost.

*Locations in excess of this 60 mile radius will incur additional mileage fees at the IRS approved rate of $.55/mile, to be added to the cumulative presentation cost.

Frequently asked questions about insurance coverage

Will my policy cover nutritional counseling?

There are many different plans, and we cannot guarantee that your policy will cover nutrition counseling. It is your responsibility to call the member services number on the back of your card to verify your coverage before you schedule your appointment. If we submit a claim to your insurance company for nutrition therapy and your claim is denied, you will be responsible to pay the full insurance rate. Insurance rate for an initial consultation (2-hours) is $365 and a follow-up consultation (1-hour) is $160.

What if my insurance doesn’t cover nutrition counseling or denies coverage once a claim is submitted?

If we submit a claim for nutrition therapy and your claim is denied, you will be responsible to pay the full insurance rate. Insurance rate for an initial consultation (2-hours) is $365 and a follow-up consultation (1-hour) is $160.

Does insurance cover phone or SKYPE consultations?

No, most insurance companies do not cover phone or SKYPE nutrition consultations.

Will I have a co-pay for a nutrition counseling appointment?

You may, you will need to ask your member service representative. We do not collect a co-pay at the time of your appointment. If you have a co-pay, you will be billed.

Will I need a referral from my doctor?

That depends on the plan. Because there are many different plans, it is your responsibility to call the member services number on the back of your card to verify your coverage for nutritional counseling and find out whether you will need a referral from your doctor before you schedule your appointment.

How many times can I see a dietitian?

That depends on the plan. Because there are many different plans, it is your responsibility to call the member services number on the back of your card to verify your coverage for nutrition counseling and to see if there is a limit to the number of nutritional counseling session. You will be responsible for keeping track of the number of visits.

Can I use my HSA or FSA account to pay for products and services at Nutritional Weight & Wellness?

Probably!!! 

But, we cannot guarantee our products and services are allowable under your HSA or FSA account. Contact your HSA or FSA account manager for more information.

Do you still have questions?  Give us a call, 757-710-9210.

New Client Forms

Please complete before first visit.

Insurance Information 
Form
Cancellation 
Policy
MNT
Release
Form
Credit Card Authorization Form

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